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Office and Community Manager

Office and Community Manager

Job title: Office and Community Manager
Location: Milan
Salary: Negotiable
Start date: ASAP
Reference: MilOffice_1693490949
Contact name: Milan Careers
Contact email:
Published: etwa 1 Monat her

Job description

Are you a dynamic and proactive individual with a passion for office and community management and a drive to create a positive and engaging work environment? If you can foster employee engagement and lead the growth of our corporate community through creative events and initiatives, you might be the right fit for the role of Office & Community Manager.

Work for OJ:

At Oliver James, individuals are our strength, our competitive advantage, the key to our success, and the cornerstone of the service we provide. When you step into OJ, you enter an environment where your career progression is taken seriously. From day one, our global People and Performance team will work with you to build your confidence and knowledge through a personalised training program, which will remain ongoing at every stage of your career.

We provide you with platforms to perform at the peak of your abilities and to continuously enhance yourself. You have the authority and responsibility for the speed and success of your career advancement and development through a transparent path of promotions, offering you a clear route to your progress.

Each team at OJ consists of individuals with unique strengths, which is why we ensure an inclusive work culture that is collaborative and dedicated to a shared vision. You will collaborate with some of the most talented professionals and be supported by investments in cutting-edge global tools within a flexible work environment.

We work hard, we're ambitious, but most importantly, we celebrate successes and love what we do! If you have the determination to be the best at what you do, you can expect high levels of trust and support from us. Wherever you want your career to go, OJ will provide the support to take your career to the next level.


As an Office and Community Manger for Oliver James Milan you will to join the growing Oliver James Talent Management Team and report directly to the Talent Manager based in Milan.

An insight into some of your responsibilities:

Office Management:

  • Maintain office efficiency by managing supplies, equipment, and spaces to ensure a clean and functional work space.

  • Coordinate logistics for meetings, gatherings, and internal events, handling reservations and organisational aspects.

  • Nurture vendor relationships and oversee office-related services.

  • Coordinate logistics for meetings, gatherings, internal events, and also provide support as a PA/Executive Assistant to the County Manager and the Management Team, such as booking travel and organizing logistical details.

  • Fleet Management:

    • Monitoring of costs, road traffic violations (fines), and adoption of corrective actions.

    • Management of relationships with vehicle suppliers.

    • Management of vehicle allocation and return.

Community Management:

  • Devise and execute initiatives that strengthen the sense of belonging and involvement within our corporate community.

  • Organise internal events, including team-building activities, workshops, and social experiences to foster collaboration and reinforce the company culture.

  • Collaborate with various departments to identify employee engagement opportunities and develop appropriate programs.

Internal Communication:

  • Manage internal communications, including company announcements, updates, and event promotions.

  • Curate internal communication channels, such as the office bulletin board and digital platforms, to share pertinent information with the corporate community.

Feedback and Improvement:

  • Gather employee feedback on the effectiveness of initiatives and events, making improvements based on received evaluations.

  • Analyse data related to activities and participants to assess the impact of initiatives on company culture and propose optimisation.

HR Support and Cross-Collaboration:

  • Provide assistance to the Talent Manager in HR-related projects and initiatives.

  • Collaborate with the People Operations department based in Manchester to enhance cross-functional cooperation and share best practices.


  • Degree preferably in Communication, Human Resources Management, or a related field.

  • Previous experience in office management, event planning, or community management highly valued.

  • Basic knowledge of HR admin and payroll processes.

  • Excellent organisational skills.

  • Exceptional communication and interpersonal abilities.

  • Creativity in designing innovative initiatives and events.

  • Attention to detail and adept problem-solving skills.

  • Familiarity with corporate dynamics and best practices for employee engagement.

  • Fluent in English. Knowledge of Spanish is considered a strong plus.

What we offer

  • Transparent promotion pathway at every level

  • Very competitive scheme bonus

  • Hybrid workplace

  • Tailored training at every level

  • Annual Company Events

  • Working in a young, collaborative and fast-paced international environment

Are you ready to step into an exciting role where you'll be the driving force behind our vibrant work environment? As an Office & Community Manager, you'll blend your office organisational skills with the ability to create an engaging community.

If you're interested in a role that combines office management with crafting memorable events and supporting human resources, we're here to listen!

Send in your resume - we're eager to welcome the newest member of our team, someone ready to contribute to our lively company culture!

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